| Foreign Payee Onboarding | During the supplier onboarding process, Supplier Data Management (SDM) collects tax forms. When the payment routes to tax, they ask units for additional documentation (copy of passport, proof of citizenship, etc.). This leads to back and forth between Tax, units, and the supplier. | 2 half days in early to mid-August. Total time required is approx. 8 hours. |
| Furniture Stored at IU Surplus | Many units are paying rent for a space at IU Surplus to store old furniture and things no longer in use. Some no longer know what they have or whether it's usable. | Approximately 2-2.5 hours per month for 8-10 months. |
| SAM Registration | Units must be registered via a website called SAM in order to do business with the Federal government. (E.g., Billing the government for various things.) SAM registration requires submitting the exact documents in the exact way required by the Federal government. Often it requires securing IU documents like bank statements or articles of incorporation that may be difficult to obtain. The process is not defined so every new registrant has to search for information and the materials required to register. | Start with one 3-hour meeting in late July or early August. Determine whether additional time is required. Total time required is approx. 3-6 hours. |
| AP Exceptions | Approximately ¼ of documents received by the vendor who processes invoices for IU are routed to AP as exceptions. Many of these are spam or other non-invoices that the vendor is unable to process. Every document touched counts toward a total # of documents per our contract. If we go over that total, additional costs are assessed. | Approximately 2-2.5 hours per month for 8-10 months. |
